Personal Assistant

Personal Assistant & Office Operations Coordinator

Full-Time | Mosman Park | Diverse Family Office Environment

Your New Company

Join a well-established family-owned business managing a diverse portfolio across farming, property and strategic investments. This is an opportunity to become part of a quiet, professional and focused office environment where your contribution will genuinely matter.

Working directly alongside an experienced and highly active business owner, you will play a key role in ensuring operational structure, continuity and organisation across multiple business interests.

The office environment is modern, respectful and autonomous, ideal for a capable and astute professional who enjoys variety and taking ownership of their work. Convenient free parking is available, with flexibility around start and finish times and time off.

Your New Role

This is a diverse, multifaceted Personal Assistant and Office Operations role requiring strong organisational ability, initiative, and professionalism.

Responsibilities will include

• Managing and coordinating work and personal email systems
• Assisting with communication follow-ups and maintaining organised records of discussions and actions
• Supporting the implementation and refinement of SharePoint and Microsoft 365 systems
• Assisting with document control, filing structures, naming conventions and SOP development
• Providing administration support across farming and property operations
• Coordinating contractors, suppliers and third-party stakeholders
• Managing reporting requirements through external portals
• Acting as an operational gatekeeper to ensure important tasks and actions are captured and completed
• Providing administration support associated with bookkeeping processes
• Supporting the smooth daily running of the office environment

This is a full-time, Monday to Friday position (negotiable start and finish times) and time off.

Your Profile

You are an experienced Personal Assistant, Office Manager or Operations Administrator who thrives in a professional, autonomous environment.

You are naturally organised, resilient, and able to communicate confidently with a wide range of stakeholders, from contractors and suppliers to commercial professionals. You enjoy bringing structure and clarity to business operations and have a practical, solutions-focused mindset.

As well as this, you will have

• Previous experience in a Personal Assistant, Executive Assistant or Office Management role
• Strong administration and organisational skills
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• The ability to work independently and prioritise tasks effectively
• Confidence using Microsoft 365, SharePoint and digital systems
• A proactive and curious mindset with strong problem-solving ability
• High levels of discretion and professionalism when handling sensitive information
• Full working rights in Australia

Experience working within small businesses, family offices, property, agricultural or operational environments will be highly regarded.

Why Join This Company?

A long-term opportunity with a professional and highly respected family-owned business will be offered to the successful candidate.

Benefits include

• Modern office environment in Mosman Park
• Free and convenient parking
• Stable, long-term role
• Variety across multiple business interests
• Negotiable start and finish times
• Excellent salary of $100 - $110k p.a
• Flexibility regarding time off
• Professional yet relaxed office environment
• Opportunity to work closely with an experienced business owner
• Autonomy and ownership within your role

How to Apply?

If this sounds like you, click 'Apply Now' and submit your resume for consideration.

Only shortlisted candidates will be contacted regarding the role.