Office Manager

Office Manager

Rubank Pty Ltd

Mosman Park WA 6012

Full-Time | Permanent

$95,000.00 per annum + superannuation

Welcome to Rubank Pty Ltd!

Join a well-established family-owned business managing a diverse portfolio across farming, property and strategic investments. This is an opportunity to become part of a quiet, professional and focused office environment where your contribution will genuinely matter.

We are seeking an experienced Office Manager to organise and control our office operations at Mosman Park WA 6012. You will manage administrative systems, office resources and personnel, establish service standards and coordinate the day-to-day activities required for the office to operate efficiently.

About the Role

Reporting to the owner, you will take responsibility for planning, reviewing and improving office services, allocating resources and overseeing administrative staff. You will manage office records and accounts, coordinate personnel processes and work with management and external professionals to resolve operational matters. The role requires sound judgement, organisation and the ability to manage competing priorities with limited supervision.

Key Responsibilities

• Plan, review and coordinate office services, set administrative priorities and establish standards for timely and accurate service delivery.
• Develop, implement and maintain office systems, procedures and workflows, reviewing their effectiveness and recommending improvements.
• Allocate administrative staff, workspace, equipment and other office resources to meet business requirements and changing workloads.
• Assign and prioritise work for administrative personnel, monitor performance and provide guidance, supervision and feedback.
• Manage office records, correspondence and document control, maintaining secure, accurate and accessible information systems.
• Oversee office accounts, invoicing, payment administration, expense records and financial reporting in coordination with the business accountant or finance team.
• Coordinate recruitment, induction, staff training, leave administration, performance review processes and payroll information within delegated authority.
• Liaise with management, accountants, human resources advisers, suppliers and other professionals to coordinate office activities and resolve operational issues.
• Manage office purchasing, supplies, equipment maintenance and service providers, monitoring expenditure against approved budgets.
• Ensure administrative work follows relevant legislation, privacy and confidentiality requirements, and company policies and procedures.
• Coordinate office workplace health and safety requirements, maintain relevant records and arrange follow-up of identified hazards or issues.
• Prepare operational reports, monitor office service standards and recommend practical improvements to productivity, resource use and service quality.

Benefits and Perks

• Permanent full-time employment based in Mosman Park WA 6012.
• $95,000.00 per annum plus superannuation.
• Responsibility for managing office operations, administrative systems, resources and personnel.

Qualifications and Experience

• A relevant AQF Diploma, Advanced Diploma or Associate Degree in business administration, management or a related field, or an equivalent qualification; alternatively, at least three years of relevant office management experience may substitute for formal qualifications.
• Demonstrated experience managing office operations, administrative systems and resources, including supervising staff and coordinating workloads.
• Practical experience in records management, office accounts, personnel administration, supplier coordination and implementation of office procedures.

Skills

• Strong planning, organisation and prioritisation skills, with the ability to manage deadlines, staff workloads and office resources.
• Sound working knowledge of office administration, financial record keeping, personnel processes and workplace compliance requirements.
• Confident use of office productivity software, spreadsheets, document management and relevant accounting or business systems.
• Clear verbal and written communication, staff supervision, practical problem-solving, attention to detail and discretion with confidential information.

Licences and Other Requirements

• Ability to fulfil the role's office management responsibilities and work at Mosman Park WA 6012.
• Commitment to workplace health and safety, confidentiality, professional conduct and applicable business policies.

$95,000.00 per annum + superannuation